Getting to the Root of Your Cause: Grassroots Software

Grassroots government relations software is imperative for your nonprofit association

As a lobbyist, if you find yourself intimidated by the endless tasks at hand in trying to push your cause and give hearty voice to the most pressing issues, you may be saying to yourself: “I wish there was an app for this.” Well, free applications from your store of choice may not be an option just yet, but there are developers providing Grassroots software aimed at making your presence more distinct and your efforts more efficient. In this article, we wanted to explore Government relations software as it relates to nonprofits.

What can GrassRoots Government Relations Software do for you?

As with most software tools today, there are many software companies who work tirelessly to develop innovative applications designed to help government relations professionals in nonprofits. Whether it’s a means of narrowing down constituents and legislative representatives to connect with, collecting data from your local advocates and supporters, recruiting volunteers, or sending out updates to your lobbying staff, specialized software can help expedite the work load and ensure your agenda is on track. Here are several key areas:

Legislator Database

With Government relationship software you may have an up to date database of all Members of Congress, congressional office staff, congressional committee staff, congressional leadership staff, state legislators and state executives. With these tools they will provide an intuitive interface for using this extensive database to your advantage. Because it’s in a database, you can  have filtering tools to generate reports, exports, labels and emails tailored to your needs.

Grass Roots

Managing your Grass Roots contacts can be tough without the right software program. With many government relations software, relevant contacts can be imported with address information and automatically matched to their legislators. Filters allow you to organize, report on, export and email your contacts as needed. Stop spending so much time on the menial, repetitive functions and let automation do the work for you. With Government relations software you simplify processes, utilize your staff to a fuller potential, and focus on what really matters: connecting and communicating.

Social Media and The Web

Having the information is one thing, but making it available to the right people is another all together. Find advocates through networking sites like Facebook or by managing your own webpage and making your content reachable and relatable. Connect with legislators in your community who can put more power behind your voice. Customize e-mails to reach your target audience– let them know who you are and what you stand for and why you’re more important than the other 300 messages waiting to be read.

With a few simple steps you can easily add information to your organization’s Facebook page. Once integrated into your page, there are several features designed to encourage not only your Facebook advocates to take action but their friends as well, increasing your advocacy campaign’s impact.

Congress Information going Mobile 

Can you imagine obtaining information on the house floor via a mobile device? With many Government relations software you can do just that today. Many systems allow you to access and update all of your legislative information in the database. For example, you may obtain your directory of congress, congressional staff, and state legislators, vote history, find the bills with recent changes to bill status or cosponsors, track all your hill contacts and expenses, & congressional staff locator.

These are just several ways government relations software is impacting legislative lobbying today. If these components sound appealing to you, but you’re simply not quite sure where to begin, contact us . We can help you find the right solution you need to succeed. Until then, keep SmartThoughts in mind.

Grassroots Software for Government Relations: Raise Awareness and Cultivate Donors

Grassroots Software will help members, donors, staff

Grassroots Software will help your members, donors, and staff

The internet completely changed grassroots advocacy, giving nonprofits the unprecedented ability to communicate with millions of people across the country and around the world.

Even small, local nonprofits can mobilizing thousands of concerned citizens with a single e-mail. Large groups, with the help of their members, can impact major legislation through an online campaign.

To take full advantage of the internet, it’s essential for nonprofits to use software that meets their needs and supports their strategies.

Quick Tips for items to look for in GrassRoots Software for Government Relations

Here are some important features to keep in mind when choosing advocacy software for your nonprofit:

Strengthening the Organization: A major software purchases is an investment of money, time and energy. Ensure that new purchases genuinely will strengthen not only the Government Relations team but the organization (Staff, Member, Donors).

Sophisticated, Yet User Friendly Database: A robust nonprofit database is essential. The database should be used to store information about your constituents and communicate with them, including advanced search features for segmenting, running reports, and user-defined permission levels for access to the system. Look for advocacy software with a database that can query the data. You want the flexibility to select exactly the right group for each communication to notify of legislation or get out the vote initiatives.

Legislative Information: Look for software that has a pre-populated database of local, state, and federal legislation issues and contact information for representatives at all levels. Whether you have an all in one solution like The Databank or a point solution such as Trackbill, it’s important to have up to date information on items important to your constituents on your website and accessible by your Government Relations staff.

User Friendly Interface: You want to contact members, volunteers, donors and other stakeholders with personalized emails, and you want to do it simply. Look for software with an intuitive interface, which staff and volunteers can learn to use quickly.

“Letters to the Editor” Made Easy: Send powerful messages to your representatives. If you encourage activists to write letters to media outlets, make it super easy with software that includes a database of newspaper, magazine, television and radio stations, and other media contact information.

Connecting Advocacy and Fundraising: Advocates are often strong financial supporters. Look for software that allows you to easily track both advocacy interests and donor activity for the same individual.

Internet Advocacy: It’s important that you find software that can integrate with your existing website to keep your advocates informed, involved and connected to their legislators in support of your advocacy goals. You should expect this from a Government Relations Software system. 

Social Media Integration: Social Media is everywhere. You need a Government Relations Software system which has integration with the various social media outlets available today such as Facebook. With a few simple steps most systems can easily add Government Relations insights to your organization’s Facebook page. Once integrated into your page, applications have several features designed to encourage not only your Facebook advocates to take action but their friends as well, increasing your advocacy campaign’s impact.

There are a lot of Grassroots Software options on the market today. And, there isn’t one size fits all. Please Contact Us to learn more about Grassroots Advocacy software for government relations and determine the right fit for you and your needs.

Looking beyond, how Grassroots Software can clarify Advocacy

Government  Relations Software will help your nonprofit association 

In this article, we wanted to discuss how Grassroots Software (Government Relations Software) can be used to clarify your view in Government relations activities for Associations and Nonprofits today.

Frankly, we visit with quite a few Executive Directors and Nonprofit Executives who are looking for methods to improve their business activities by automating their processes and service delivery mechanisms. And,  whether you’re a  small, medium, or large nonprofit association you likely participate in the political process in some way. 

Think about it? Whether it is through direct lobbying for specific legislation, financial support of candidates or political action committees (PACs), or even candidate endorsements, associations and nonprofits are usually thick in the political process.

Right? Well, the old school way of doing business in lobbying and government relations has changed due in part by technology. There is no reason to be completely overwhelmed by the idea of maintaining connections with the many senators, tracking specific legislation, knowing who represents which one of your members or donor, or even how to quickly communicate directly with them.

Oh sure, the mere fact of the challenges sounds daunting at first, but aided with Grassroots software for government relations from the various vendors today, this problem seems a bit less trying. In fact, there are many features to advocacy software that can give any lobbyist who does state or federal lobbying an edge which they need to succeed. Here a few business benefits you should expect from the tools today:


Isn’t it soothing to know that today, there are fully integrated Grassroots software and Government relations software , compatible for both iOS and Android devices?  Yep, with Government Relations Grassroots software you are able to efficiently manage your schedule by adding committee hearings directly to your mobile calendar and remain informed with real-time push notifications. You may even review bill summaries, full texts, sponsors and more in the palm of your hand. Further, you may with some software, you may find a directory of Congress, Congressional Staff, and State Legislators all at your finger tips on your mobile device. Awesome!


Communication is essential between candidate and constituent, advocacy software opens up these lines of communication by opening multiple forms of communication such as phone, fax, texts and your website to advocacy efforts. Grassroots software is also efficient in providing quality information to turn strangers into advocates. This software also creates a trusting bond where your constituents can easily read about the issues and respond to them directly to you or their respective legislature.


Grassroots advocacy software is also very efficient in creating new ways to receive funds to run your campaign from your loyal constituents. A few of the ways the software optimizes fundraising is personalization and segmentation of your constituents to make emails more personal and of interest to each constituent. Another feature is automatic E-mail follow-ups so you don’t have to constantly send out fundraising opportunities to your constituents on your own time. Further, you may be able to create unlimited online forms, take pledges and recurring gifts, track soft credits, donor relationships, and major donor portfolio management. Enjoy full integration of online and offline giving. 


Social Call to Votes 

A simple way to many of these tools help advocacy efforts, is through their integration with social media into your grassroots advocacy efforts in regular email communications. Further, With a few simple steps you can easily add integration to your organization’s Facebook page. Once integrated into your page, applications may encourage not only your Facebook advocates to take action but their friends as well, increasing your advocacy campaign’s impact.

Legislative Tracking 

There are excellent ways to track legislation. And, there are some bad ones of yesteryear. Today, we have at our disposal solid automated solutions which provide a fast and low-cost solution to stay informed on legislation. With these tools, you may even search for bills by number or keyword, then track them through the legislative process with real-time alerts.

Winning the Vote

Today, your Constituent database and  legislative data can work in concert with one another. With integration, it will allow you to know all you need to about your constituent’s needs, and also to keep tabs on other representatives and PACs.  With reporting, you will always have a better view of what’s ahead, with knowledge such as the total number of constituents taking action, total number of emails , fax and printed letters sent, number of new constituents added, calls logged, and much much more.

Certainly, there is not one size fits all solutions here. In some cases, an integrated solution tied to your donor or member database makes sense. In some cases, a point solution to add in the mix for legislative tracking is the right scenario for your organization. Whatever your needs, questions, or concerns regarding grassroots software and government relations, Contact Us.

Until then, keep SmartThoughts in mind.