Why You Need Conference Kiosk Software?

Why You May need Conference Kiosk Management Software?


So it feels like you have attended a million conferences—and if you have been in the association industry long, you have likely run half of those conferences. After all, each professional association has at least two events every year, right? In this article, we discuss the value of solution designed to help the flow of traffic at large conferences today.

The Value of Kiosk Conference Software 

After a while, all the hotel ballrooms begin to blur together (and why are those rooms always designed for dances, not meetings?!).But, you still need to have your ducks in a row, don’t you?

When you think back over what stands out in your memory, out of all those conferences, chances are that it’s not the good times. While you might remember the most entertaining speaker you heard—or overheard, if you were in charge of the event—you probably, at this point, can’t recall who was the headliner at the event you ran last month, much less who was the keynote speaker the year before.

So what stands out? We bet that it’s those times when things just didn’t go right. Perhaps it was the event where they ran out of food at the banquet, or the IT conference where the nearby transformer blew and there was no electricity to run all those fabulously crafted IT presentations.

Or maybe it was the lines. Unfortunately, whenever something does not go right, the end result is usually a loooooong line of unhappy people, who don’t seem to know how to take advantage of the opportunity to network while they stand in line, and spend the time griping instead.

You have to have your ducks in a row, don’t you. Literally!

This is why you need walk up kiosk software to handle registration at your large events. As long as there is electricity available(!), you can ensure a quick and efficient registration process, with no long lines, regardless of whether you have 2500 or 25,000 people attending your event. Kiosk EventXpress handles pre-registration, walk-up, and onsite registration, as well as payments and printing of both badges and receipts. With a well-honed computer program handling all the registration details, there will be no confused volunteers slowing things down and creating long lines at registration.

To help avoid creating those long-line memories in the minds of your conference attendees—and yourself!—contact us today to learn more about our kiosk software and other conference solutions available to nonprofits today.

Happy 4th of July, It’s conference planning time with Kiosk BarCode Software

 Explode your next event with Kiosk Software!Alright, the 4th of July is here! It’s time for hot dogs, fireworks, and heading to the nearest Lake. 

For most, the 4th of July officially starts the vacation season. At work, the 4th of July is usually time spent preparing for your upcoming conference or perhaps your program next year. For your staff, Summer is a great time to step back, look at the plans being made for the year ahead, and make sure that the structure is in place to support your ambitious agenda.

If your role has anything to do with the events management for your association, you are likely to benefit from some of the innovative technological assistance now available to organizations of just about any size. What used to be limited to large association or nonprofit entities is now accessible and affordable for even smaller nonprofits.

For example, remember when name badges were handwritten by your event attendees and stuck onto their clothing? For many nonprofits, that was not too long ago. Today, sophisticated cardstock badges are printed for use with reusable (and recyclable) holders in all companies, large and small, while the ability to integrate printed bar codes has transformed data gathering for conference attendees, marketplace vendors and event managers like yourself. With the quick flick of a barcode reader, participants can easily register for additional events, shop in the marketplace, sign in and out of event sessions via a kiosk, validate their registration to receive event materials, and connect and collaborate with vendors.

With no more flipping through rosters and filling out forms, registration will be transformed from long lines to a quick and easy kiosk experience which will leave your event attendees with more time to network and enjoy your conference. You will spend less time managing volunteers and the issues that arise from processes that rely on paperwork.

If you are ready to learn more about how our conference event software and services can streamline your program of events in the coming year, contact us today.

Long lines killing your member service reputation? Kiosk Software may help!

Abstract management software, AKA, Call for Papers Software can help your events run smoother.

If you’ve seen one of those computer screens and keyboards at a grocery store or at the airport saying “Register Here!”, then you’ve seen kiosk software. In this article, we wanted to explore how Kiosk Software may be the light your looking for in reducing time in line at your events.

Kiosk software involves an application for a specific task (in this case, registration), and the security to keep them from using the computer for anything else (checking e-mail, playing Angry Birds, or altering the Control Panel).  Odds are that a computer in a kiosk is just running a browser; nothing more special about it, beyond the security provided by the Kiosk Software.

At this point, you may be thinking “Well, thanks, that’s good to know” or “maybe not”.

But I’m not seeing how this is going to help us and my association at my next conference.  Then at this point, you’re probably thinking “Oh, wait, you’re going to tell us, aren’t you?”

You got it!

Indeed, if you’ve got a large conference in front of you, Kiosk software is the way to go.

So you’ve sent out your Call for Papers long ago, have had every paper peer-reviewed (with your slick new system), and now it is time to get the conference going so everyone can share the fruits of their laborious research.

Imagine, then, an express lane at conference registration, where those who have no issues and just want to check in can walk up, type in their name and get their badge and conference schedule printed out for them.

Yep, you guessed it, that’s kiosk software at work.  What’s more, it doesn’t need to be just for the low-maintenance type of guest.  Rather than tie up some of your staff and volunteers to work walk-up registration, wouldn’t it be handy to have a computer kiosk for that?

The prospective attendee need only walk up, click click click, and they are registered and ready to go, while the kiosk computer is ready to handle the next guest. The printed badges from kiosk computers can be fairly advanced as well.  Leave behind the days of hand-writing names on “Hello! My Name Is” stickers (as well as the repeated jokes depending on whether the name writer is a fan of “The Princess Bride” or Eminem).  With the right kiosk solution, you can include bar codes on the badges, to help with lead retrieval or manage education session tracking.

The best part about kiosk software is that it allows you and your staff and volunteers to focus on other matters, making your conference more efficient, and generally more effective.  If this sounds good to you, and would like to know more, please feel free to contact us.