Happy 4th of July, It’s conference planning time with Kiosk BarCode Software

 Explode your next event with Kiosk Software!Alright, the 4th of July is here! It’s time for hot dogs, fireworks, and heading to the nearest Lake. 

For most, the 4th of July officially starts the vacation season. At work, the 4th of July is usually time spent preparing for your upcoming conference or perhaps your program next year. For your staff, Summer is a great time to step back, look at the plans being made for the year ahead, and make sure that the structure is in place to support your ambitious agenda.

If your role has anything to do with the events management for your association, you are likely to benefit from some of the innovative technological assistance now available to organizations of just about any size. What used to be limited to large association or nonprofit entities is now accessible and affordable for even smaller nonprofits.

For example, remember when name badges were handwritten by your event attendees and stuck onto their clothing? For many nonprofits, that was not too long ago. Today, sophisticated cardstock badges are printed for use with reusable (and recyclable) holders in all companies, large and small, while the ability to integrate printed bar codes has transformed data gathering for conference attendees, marketplace vendors and event managers like yourself. With the quick flick of a barcode reader, participants can easily register for additional events, shop in the marketplace, sign in and out of event sessions via a kiosk, validate their registration to receive event materials, and connect and collaborate with vendors.

With no more flipping through rosters and filling out forms, registration will be transformed from long lines to a quick and easy kiosk experience which will leave your event attendees with more time to network and enjoy your conference. You will spend less time managing volunteers and the issues that arise from processes that rely on paperwork.

If you are ready to learn more about how our conference event software and services can streamline your program of events in the coming year, contact us today.

Electrifying the Lead Retrieval Process

Events

It’s happened to all of us. We have attended a large conference and had some great conversations, made some great contacts, come back with our pockets stuffed full of business cards—and then, when we return to the office and business as usual, the energy from those conversations fades, the business cards end up in the back of a drawer, and somehow we don’t manage to follow through on those contacts we made. Unfortunately, when we do this, we are not alone. It is estimated that 70% of leads are not followed through. That is an unacceptably high number, given the cost of exhibiting at a conference, which is why you need to utilize an electronic Lead Retrieval process which is tied to your customer relationship management system.

It’s imperative to consider this for your conference. The reason your exhibitors pay money to participate is new business. And, if exhibitors do not see a return in their marketing spend; they will not return.

When exhibit space itself costs thousands of dollars, and staffing the exhibit costs even more, your return on investment is critical, and lead retrievals are an excellent way to ensure that you beat that 30% lead success rate. The days of using business cards to track leads truly are behind us, with excellent lead capture systems available for both computers and smart phones.

Here are some reasons why you, as an exhibitor or association conference event organizer, need to make good use of such a system.

  • Electronic information is easily captured. A quick scan of your contact’s convention badge bar code and all their information is entered into your computer system. With cloud backup, there’s no chance that data can be lost, unlike business cards which can easily fall out of a folder or off the back of an overcrowded desk.
  • Scanned data is easily enhanced. You can choose from a number of standard qualifiers, such as “hot lead,” “send salesperson,” “send literature,” etc., and you can add your own special comments, such as “expressed particular interest in class Y.”
  • You can focus on the contact, not on the data. Knowing you have the contact information electronically, you can focus on creating that human connection which is critical to successful follow through of any lead.

enSYNC’s Kiosk EventXpress and Badge Manager program provides that essential bar code for the lead retrieval process. In addition, our Badge Manager can be used for “controlled access” for continuing education tracking as well.

Contact us today with your questions and to learn more about how this program, and others, can enhance the conference experience for all attendees.

Long lines killing your member service reputation? Kiosk Software may help!

Abstract management software, AKA, Call for Papers Software can help your events run smoother.

If you’ve seen one of those computer screens and keyboards at a grocery store or at the airport saying “Register Here!”, then you’ve seen kiosk software. In this article, we wanted to explore how Kiosk Software may be the light your looking for in reducing time in line at your events.

Kiosk software involves an application for a specific task (in this case, registration), and the security to keep them from using the computer for anything else (checking e-mail, playing Angry Birds, or altering the Control Panel).  Odds are that a computer in a kiosk is just running a browser; nothing more special about it, beyond the security provided by the Kiosk Software.

At this point, you may be thinking “Well, thanks, that’s good to know” or “maybe not”.

But I’m not seeing how this is going to help us and my association at my next conference.  Then at this point, you’re probably thinking “Oh, wait, you’re going to tell us, aren’t you?”

You got it!

Indeed, if you’ve got a large conference in front of you, Kiosk software is the way to go.

So you’ve sent out your Call for Papers long ago, have had every paper peer-reviewed (with your slick new system), and now it is time to get the conference going so everyone can share the fruits of their laborious research.

Imagine, then, an express lane at conference registration, where those who have no issues and just want to check in can walk up, type in their name and get their badge and conference schedule printed out for them.

Yep, you guessed it, that’s kiosk software at work.  What’s more, it doesn’t need to be just for the low-maintenance type of guest.  Rather than tie up some of your staff and volunteers to work walk-up registration, wouldn’t it be handy to have a computer kiosk for that?

The prospective attendee need only walk up, click click click, and they are registered and ready to go, while the kiosk computer is ready to handle the next guest. The printed badges from kiosk computers can be fairly advanced as well.  Leave behind the days of hand-writing names on “Hello! My Name Is” stickers (as well as the repeated jokes depending on whether the name writer is a fan of “The Princess Bride” or Eminem).  With the right kiosk solution, you can include bar codes on the badges, to help with lead retrieval or manage education session tracking.

The best part about kiosk software is that it allows you and your staff and volunteers to focus on other matters, making your conference more efficient, and generally more effective.  If this sounds good to you, and would like to know more, please feel free to contact us.