NetSuite for NPO? An IT Solution at a Fraction of the Cost

 

A Review of NetSuite for Nonprofits

The IT needs of nonprofits are identical to that of any global business. One exception being that most often small nonprofits are lacking the funds to address those needs. This is why Netsuite is such a valuable tool to consider. In this article, I review NetSuite for Nonprofits.

Are you seeking a cloud based software-as-a-service business management tool for your Nonprofit? NetSuite! 

If not, here are some of its key benefits to help familiarize you:

      • Connected: Keep everyone connected through integrated software all connected through the cloud. While keeping IT costs to a bare minimum.
      • Unified: The ability to manage all funding by allowing you to associate staff with donors in logged real time; easily tracked from a central dashboard.
      • Professional: Quick and easy creation of a professional web presence that allows for rich interactions with others for a marginal overall cost.

Best of all, Netsuite will often make their software available for next to nothing (which includes their complete software suite and five user licenses, all coming in around 50 to 80% off, depending on your size).

Additionally, if IT management at next to nil doesn’t convince you that Netsuite is worth your time, they are also very active in promoting social good (for a sample, check out Netsuite.org to see all of the product donations, charity events, and grants they actively participate in).

According to allthingsd.com, David Geilhufe, program manager for NetSuite.org, made it very clear as to the intentions of his organization, stating:

When we looked at what good we could do in the world, we found that there were a lot of organizations in the world that look like companies, but which exist to make the world a better place.

Pretty inspiring to say the least. For a complete rundown of what Netsuite can offer you, and to see why “300 large and small nonprofits rely on Netsuite to provide functionality that spans constituent engagement to financial management in a cloud-based, integrated solution,” visit their industry overview page for nonprofits.

For more information on ways to assess, select, implement, and develop cloud based software for your nonprofit, contact us anytime.

Shitter Full? It may be time to clean up your Data

Shitter is Full
Click Pic for Video Enjoyment!

Is good old Uncle Eddie needed at your Association?

At our home, one of our favorite classic movies is “Christmas Vacation” with Chevy Chase from the 80’s. You know the show, that’s the one where good old Uncle Eddie shows up in his Recreational Vehicle (RV) and crashes the family vacation. Specifically, there is one scene that reminds us of something that we all have to do with our database systems, clean it out!

In fact, many associations may find it almost as bad as cleaning out the waste from the RV receptacle like “Cleaning out the Shitter”.

Data Management is Critical for Databases!

So, is your “Shitter” Full? If so, how do you cleanse and purge your receptacle of data?

Data cleansing is the process of altering data in your association database to make sure that it is accurate and correct. There are many ways to pursue data cleansing in various software and data storage architectures; most of them center on the careful review of data sets and the protocols associated with any particular data storage technology. Data cleansing is also known as data scrubbing.

In more complex operations, data cleansing can be performed by computer modules like iMerge for an Association Management system called iMIS. These programs can check the data with a variety of rules and procedures decided upon by the user. A program could be set to delete all records that have not been updated within the previous five years, correct any misspelled words and delete any duplicate copies. A more complex program might be able to fill in a missing city data based on a correct postal code or change the prices of all items in a database to another type of currency. Many association management systems today even have postal verification software like Accumail.

So, how do you know your “Shitter” is full? Below you will find the top questions to ask to determine if your database (Shitter) needs help from good ole Uncle Eddie:
  1. Can you rely on your data to send out your dues billing statements, email campaigns, or conference solicitations?
  2. Is your member data missing important pieces which make records incomplete?
  3. Does you staff have separate excel spreadsheets due to lack of “Faith” in the information stored?
  4. Does it suffer from having duplication of records?
  5. Does it have dead contact data and accounts which no longer exist?
  6. Is there something more you could add to enhance your Association Software data?
  7. Has it been more than 2 years since you reviewed or surveyed your constituents for current data?
  8. Do you feel comfortable sending important statistical data to your Board?

What is the cost of not cleaning up your Shitter?

It is pretty simple. Nonprofit Association Management data is critical for your organization. Bad data costs time, efficiency, money & results. And, duplication & redundant Association Management data provides you distorted reports & business intelligence.

What is the best way to clean your data?

  1. Allow your members or donors access to their data online. It’s easier to manage the exceptions that input 1000 plus new or updated information by your staff.
  2. Purchase a software program to regularly cleanse and scrub your data regularly. This should be a task which your organization commits to each month and especially before large campaigns.
  3. If you have neither the resources above, hire a temp to do it! If you do not have the time in house, hire someone to do it for you.

For most, cleaning out your database is one of the last things on the list of “to do’s”.

But, if you don’t take the time to perform this very critical step in your nonprofit, you will likely have more than your fair share of problems.

We can help! Please Contact Us for more information on our data cleansing techniques and tools.

Getting Costs down with Association Management Software

Association Membership Software l

Having the ability to communicate with members is an important characteristic of high-quality association management software. This is especially true for nonprofit organizations. In this article, I discuss some value associated with many Association Management Software today.

Association Management Software Value: Communications

Do you know the term “Exigent Increase”?  Per USPS, an “exigent increase” is an increase based on “exceptional circumstances.” The last time an “exigent increase” occurred was in 2014. And, according to The NonProfit Times,

“The exigent rate increase proposal filed with the USPS … blamed sluggish mail and plummeting revenue on the recession.”

This rate increase was subsequently approved and the new rates took effect on January 26, 2014. This example underscores that at any time your nonprofit association could have as little as a couple of months to scramble to find the funds to pay for the increases—or to consider some new ways of doing business more effectively. If you still handle most of your association’s communications via direct mail , it’s time to consider going digital with your association management software.

Association Management Software Benefits Mailings 

Many powerful association management software system can enhance most of your direct mail needs, and go a long way in improving your snail mail communication processes. For example, the CRM component found in online membership software can specialize your marketing programs, targeting specific groups of constituents, such as those who attended your recent continuing education conference. With an AMS, you can fundraise with ease, sending tailored messages to individuals, and even send a series of messages that will arrive when you need them to, rather than having Letter #3 arrive before Letter #2 because the postal service lost Letter #2 on the sorting floor somewhere in Texas.

Association Management Software and Government Relations 

In addition,  many AMS ships with Postal Verification Software which allows your organization to easily match addresses within your member database against the National Database of Addresses from Group 1. If matched, the postal verification capabilities will update your donor and member records, with Zip + 4, carrier route, delivery point, and optional county name with Congressional District. You may verify all addresses in your database or verify data as it’s being entered. With this capability, your database would qualify to receive the maximum allowable discounts from the U. S. Postal Service. And, depending on the amount of mailings you perform, this could prove to be a substantial savings.

Association Management Software Helps with Personality Branding

Along with the saving capabilities of Association Management Software, your organization’s personality is expressed through communication too. This allows members to experience the human side of your NPO. Quality software assists you in creating and distributing information that portrays your organization’s personal qualities. It provides a platform to connect with members on a human level.

Understanding the significance of communication features helps you choose the right membership software for your NPO. The best nonprofit membership management software provides user-friendly methods for you to communicate with members. It is helpful to have simple ways to capture, store, and send communications to your entire membership community. These features could determine the success of your membership program. Take time to evaluate your communication needs and ensure the software you choose provides adequate solutions

Many Association Management software programs are so powerful that you will be able to see many cost savings in your communication outreach programs.

To learn more about how the right AMS software can revolutionize your nonprofit, contact us today.

Free CRM Membership Database Software Guide